This is the statement of how Thomas Prior Hall applies the data protection principles to data processed on this website. It is provided to fulfil our obligations under the General Data Protection Regulation (GDPR), which requires greater transparency with regard to your personal information, and which gives you greater control over how we use it.
To ensure that the personal information we hold on you is accurate and up-to-date, please inform us of any relevant change to your contact details.
WHO WE ARE?
Throughout this privacy statement, “we”, “us”, “our” and “ours” refer to Thomas Prior Hall and Dalata Hotel Group plc.
“Thomas Prior Hall” means Wedding Venue located at Clayton Hotel Ballsbridge.
“Dalata Hotel Group plc.” hotel operator of Clayton Hotels. Dalata Hotel Group operates properties including: Clayton Hotels, Maldron Hotels, Belvedere Hotel, The Samuel Hotel and the Gibson Hotel.
Thomas Prior Hall and Dalata Hotel Group plc. having its registered office: 4th Floor, Burton Court, Burton Hall Drive, Sandyford, Dublin 18, Ireland with registered number: 534888.
We fully respect your right to privacy, any personal information, which you volunteer to Thomas Prior Hall and Dalata Hotel Group plc. will be treated with the highest standards of security and confidentiality.
We are not responsible for the content or privacy practices of other websites. Any external links to other websites are clearly identifiable as such. Some technical terms used in this statement are explained at the end of this page.
If you have any questions about how your information is gathered, stored, shared or used, please contact firstname.lastname@example.org. You have a number of rights in relation to your information, including the right to object to the processing of your personal information for direct marketing or where the legal basis for our use of your data is our legitimate business interests.
To ensure that the personal information we hold on you is accurate and up-to-date, please inform us of any relevant change to your contact details.
As we might amend this page from time to time, we encourage you to visit our Privacy Statement page regularly.
THE INFORMATION WE COLLECT ABOUT YOU
1. Personal Information
As defined in GDPR, personal information is “any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier”. It is information that identifies you as an individual or relates to an identifiable individual.We may collect personal information which you provided us with such as:
- Contact information, including: Name, Phone Number, Email Address
- Meeting and event specifications
- Business information from our corporate customers, including job title, employer details (company name and business postal address) as well as booking type preferences.
- Guest feedback
- CCTV images
2. Sensitive Personal Information
The term “sensitive information” called in GDPR “special categories of personal data”, refers to information related to your physical or mental health, racial or ethnic origin, political opinions, religious or other beliefs, your sexual life, genetic data, biometric data (if used to identify an individual) or trade union membership.
In general, we do not collect sensitive information unless it is volunteered by you. For example such as any specific preferences (which could be linked to your health condition or sexual life).
3. Information from online activities
We collect information about your internet activity using the technology known as cookies, which can often be controlled through internet browsers. For detailed information on the cookies we use and the purposes for which we use them, see our Cookie Privacy.
With your permission, we may collect certain information, like your IP address, or browser, and information about your computer’s operating system, application version, language settings and clickstream data which shows the traffic of your visit around this website (for example pages accessed and documents downloaded). We also collect the previous website address from which you reached us and the domain name used (for example .i.e., .com, .org, .net) If you’re using a mobile device, we might also collect data that identifies your mobile device, device-specific settings and characteristics and latitude/longitude details.
4. Personal information from children
We do not knowingly collect personal information from children under 18 years old. As a parent or legal guardian, you should not allow your children to submit their personal information without your permission.
5. Personal data you give us about others
In situations when you make an enquiry on behalf of someone else. You should only provide us with information about other people if you have their permission to do so. It’s your responsibility to ensure that the other person is aware that you have done so and that this individual has accepted that we use their personal information as outlined in our Privacy Statement.
WHEN WE COLLECT AND USE DATA ABOUT YOU
We use your personal information to manage our business for our legitimate interests
“Legitimate Interests” means the interests of our company in conducting and managing our business to enable us to give you the best service and products.
Whenever we process data for these purposes we will ensure that we always keep your personal data rights in high regard and take account of these rights. You have the right to object to this processing if you wish, and if you wish to do so please email email@example.com. Please bear in mind that if you object this may affect our ability to carry out below tasks for your benefit.
As you make enquiries and engage with us, information is gathered about you. In order to assist you and provide with relevant information, we may process your personal information when you communicate with us using our contact us or enquiry form or externally via social media to question us or inform us of any requests or preferences you may have.
1. When you participate in our promotional activities (e.g. competitions during trade shows or on our social media channels), your contact information will be collected to administer these promotions. If you agree (opt-in), we will use your contact information to send you regular news and offers related to our products and services. You will only be added to our marketing database with your prior marketing opt-in permission located on the form your contact details were collected.
2. There may times when we get in touch by phone or by texting you, depending on the contact information you share with us. Provided that you have not objected us using your details in this way, we may contact you to provide you with information related to our wedding venue, which we think will be of interest and value to you.
You can unsubscribe/opt-out from marketing communication at any time by clicking the relevant link in the e-mail message or contacting the marketing department at firstname.lastname@example.org.
WHO WE SHARE YOUR INFORMATION WITH
Our commitment is to protecting your privacy. We protect your information from unauthorised use or loss and will only pass your data to our business partners, to fulfil your requirements, improve our services or where we are required to do so by law.
We use data processors to provide services. Where relevant, these companies are required to comply with our data privacy and information security standards when handling personal data and we aim that they do not compromise your personal data and information. We may share your personal data and information if we believe in good faith that such disclosure is authorised by law or is necessary to protect your personal safety. Such disclosure may include a cross-border transfer of personal data and information. If legally compelled to disclose your information to a third party, we will use commercially reasonable efforts to notify you in advance of a disclosure unless legally prohibited.
YOUR INDIVIDUAL RIGHTS
1. The right of access to your personal data
If you have given your personal data and information to us, you have the right to ask us to advise you of the scope of information we process about you, the purpose and nature of the processing, and information on who we share it with.
1. 1. You can do the above by emailing the completed form to email@example.com. Please write “Request personal information” in the subject line of your email.
1. 2. You can also print out the completed form and send your requests in writing to Dalata Central Office, 4th Floor, Burton Court, Burton Hall Drive, Sandyford, Ireland.
Download the access request form (PDF).
2. The right to rectification
You can also request to update, correct your personal information. We strive to retain only data that is accurate, complete and up to date. Please contact us to ensure that the personal information we retain is up to date.
You can do that by emailing firstname.lastname@example.org. Please write “Request personal information update” in the subject line of your email.
3. The right to deletion
You can also request to delete your personal data at any time. However, we may need to retain certain information for legal or administrative purposes, such as record keeping or to detect fraudulent activities. You can opt out of marketing contact upon request. If you are concerned about potential violation of your privacy rights, please advise us of your concerns and we will strive to resolve them as soon as practically possible. You can do the above by emailing email@example.com. Please write “Request personal information deletion” in the subject line of your email.
4. The right to object processing
You have the right to object to processing your data under our business for our legitimate interests.
Where we are using your personal data on the basis of your consent, you are can withdraw that consent at any time subject to applicable law.
You can do the above by emailing firstname.lastname@example.org.
5. The right to data portability
You have the right to data portability which allows you to obtain and reuse your personal data for your own purposes across different services. This right applies where your personal information is being processed based on consent or for a performance of a contract and the processing is carried out by automated means (excluding paper files).
The right also permits the transfer of data directly to another provider where technically feasible. Therefore, depending on the technology involved, we may not be able to receive personal data transferred to us and we will not be responsible for the accuracy of same.
You can do the above by emailing email@example.com
5. You have the right to complain to the Data Protection Commission or another supervisory authority here
If you have any questions about your personal data or if you wish to exercise any of your data rights, please contact us:
Phone: +353 (01) 206 9400
Postal Address: 3 Arkle Rd, Sandyford Business Park, Dublin 18, D18 T6T7
All customer complaints are promptly escalated to the relevant manager. We deal with all complaints fairly and promptly and all issues are resolved as quickly as possible. Where any customer is dissatisfied with the outcome of our efforts to resolve their complaint, the matter will be raised with senior management. Where any customer remains dissatisfied, they are notified of their rights to refer their complaint to the relevant Ombudsman.
What are Cookies?
Cookies are small text files stored on your device by a web browser (e.g. Internet Explorer) that hold information about your previous visits to our site. On returning to our site this stored information is fed back to us allowing us to offer you a more personal browsing experience. By using our site you consent to cookies being used in accordance with our policy. For more information on cookies, visit www.ico.org.uk or www.dataprotection.ie
Why are we telling you this?
EU law requires website operators to ask for permission before using certain kinds of cookies. To ensure you are completely aware of the types of cookies we use and to enable us to continue to bring you the best possible browsing experience, we are giving you a detailed outline of the cookies we use and their unique role in your browsing experience.
What cookies do we use?
Our website uses the following types of cookies:
1. Strictly necessary cookies – These technical cookies enable you to navigate our site and gain full access to its features and secure areas. Without these cookies essential services, you have asked for, cannot be provided.
2. Functionality cookies – These cookies remember choices you made on previous visits to our site such as your username, language or region so we can provide enhanced, more personal features. They can also be used to remember changes you’ve made to text size, fonts and other parts of web pages you can customise. Functionality cookies can also be used to provide services you have previously asked for such as watching videos or commenting on a blog. The information collected by these cookies may be anonymised and they cannot track your browsing activity on other sites.
3. Performance cookies (Google analytics cookies) – These cookies remember information about how you and other customers use our website. This gives us vital information such as which pages are visited most often and if customers are receiving error messages from certain pages. The role of these cookies is to allow us to analyse and improve the performance of our website ensuring you receive a consistent look, feel and shopping experience. Performance cookies don’t collect any information that identifies the customer and all information collected is aggregated and therefore anonymous.
4. Targeting or advertising cookies – These cookies are used to show you Maldron Hotel and Partner Hotel advertisements on other websites. This is called ‘retargeting’ and these cookies remember that you have visited our website and the information is shared with other organisations such as third-party advertisers. Third-party advertisers, including Google, use first-party cookies (such as Google Analytics cookie) and third-party cookies (such as the DoubleClick cookie) together to inform, optimise, and serve advertisements based on someone’s past visits to our Website. When one of these adverts is presented to you on a site there will be a quick and easy way to click in and opt out of receiving further adverts.
Our Cookie Details
Can I disable cookies from your website?
It is possible to stop your browser accepting cookies from particular websites. However, disabling cookies from our site will mean you lose a lot of functionality, which will have a detrimental impact on your browsing experience and mean that you only have limited access to personalised areas of the site.
How to block or delete cookies
We have explained to you what cookies are and what they do, you can delete or disable cookies if you want to and the links below will explain how to do this. It is possible to block some or all cookies, or even to delete cookies that have already been set, but you need to be aware that you might lose some of the functionality of the website by blocking strictly necessary cookies that are outlined above.
If you wish to restrict or block the web browser cookies set on your device, you can do this through your browser settings; the Help function within your browser explains how to change these settings.
Microsoft Internet Explorer – How to delete cookies in Microsoft Internet Explorer
Google Chrome – How to delete cookies in Google Chrome
Firefox – How to delete cookies in Firefox
Safari – how to delete cookies in Safari